What a missing director actually costs
The FTS and registration authority will eventually mark the record, reject filings, and, in a bad case, start administrative exclusion from EGRUL on terms you do not choose. Mail you never saw — a tax demand, a court notice — still counts as served if it reached the registered address.
- Filings rejected because the signer is not the director on EGRUL
- Mail deemed served at an address nobody monitors
- “Unreliable data” marks that poison banks and counterparties
- Inability to pass a liquidation resolution when the board finally wants out
What it is
Three things keep a Russian legal entity legally present: a General Director who can sign, a registered address that receives mail, and a clean-enough EGRUL record. Lose any one of them and the company cannot file, hold a bank relationship, or execute a wind-down resolution.
After foreign management left, or became unreachable, many subsidiaries kept a director who had emigrated, a law-firm address that no longer forwards, or an EGRUL mark for “unreliable data.” Colibry restores that infrastructure through the affiliate — director, address, and representation before the FTS and counterparties — and holds it for as long as you need the entity to exist, operating or quiet.
This is not a nominee product sold in isolation from tax. A director who cannot see the filings is a liability. We run maintenance next to the filing calendar. Beneficial-ownership and participant data on EGRUL have to stay true; “unreliable data” marks are how banks and the FTS freeze a file. For a small set of strategic assets, Russian authorities have used external administration — we watch the register and tell you if the story on this entity changes. We do not litigate a seizure; we notice it.
What is in scope — and what is not
We do
- Nominee General Director — a Russian national who can sign tax returns, bank forms, and government correspondence
- Registered legal address in Moscow or another city as required, with intake of paper and same-cycle scans to you
- Corporate secretariat: original storage, minutes, sole-participant and board resolutions under Russian form
- EGRUL amendments: director, address, and participant changes
- Beneficial-ownership / participant data kept consistent with the parent’s structure
- Power-of-attorney hygiene for tax, bank, and court representation
- Register watch for unreliable-data marks and unusual third-party filings
- Monthly English status: correspondence received, director acts, register extract
We do not
- Putting a U.S. person or a parent officer on EGRUL as director
- A “shelf director” with no link to the filing function
- Share transfers or restructurings that would constitute a prohibited transaction
How the work runs
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01
Register read
Fresh EGRUL extract, address check, director status, and any unreliable-data marks.
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02
Change pack
Notarized resolutions, director consent, address contract, and FTS/registration filing.
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03
Handover
Keys to the digital signature, bank file if an account still exists, and the mail protocol.
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04
Hold
Monthly report. We do not wait for you to ask whether a letter arrived.
Calendar
| When | What |
|---|---|
| Week 1–2 | Director and address re-registration, if the current record is dead |
| Monthly | Mail log, extract on request, director actions |
| As needed | Participant or charter amendments; POA renewals |
What we need to start
Missing items are a workstream, not a reason to wait. A signed note that a year of filings does not exist is more useful than another month of silence.
- Current EGRUL extract and charter
- Passport and tax number of the outgoing director, if reachable
- Participant (shareholder) corporate documents and a decision to appoint
- Existing POAs and digital-signature holders
- Lease or address contract if you still have one
Reporting
Monthly English report: incoming correspondence (with scans), director actions, and entity status on EGRUL.
Who it is for
Parents whose local director has resigned, emigrated, or gone silent, or whose registered office is no longer valid — including companies that still operate.
We will not take
- Anyone wanting a U.S. officer to remain the Russian director
- Listed or blocked entities
Fees and start
Fixed-scope engagements with fees agreed in advance. Pricing is set after an initial consultation at no charge. Activation: 1–2 weeks for director and address re-registration. Then continuous. See how the New York contract works and the week-one document pack.